Legal Secretary

About the role

Norton Rose Fulbright is seeking a proactive Legal Secretary to support fee earners in its Tokyo office. The role involves high‑quality document preparation, diary management, and a range of administrative duties in a fast‑paced legal environment.

Key responsibilities

• Produce, amend, format and paginate documents in the firm’s house‑style with speed and accuracy.
• Manage diaries, schedule meetings, arrange conferences and handle travel logistics for assigned fee earners.
• Prepare meeting papers, maintain conference rooms and video‑conference equipment.
• Maintain client contact details, archive files, and update office inventory lists.
• Handle reception duties, courier deliveries, and assist with office pantry and hospitality arrangements.

Required profile

• Relevant secretarial experience, preferably in a domestic or international law firm.
• Strong administrative skills with the ability to manage pressure, conflicting demands and prioritize tasks.
• Excellent verbal and written communication in both Japanese and English.
• Polite, organized, approachable and a proactive ‘can‑do’ attitude.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with Microsoft Outlook for diary and email management.