People Operations Senior Associate

About the role

EcoVadis, a provider of business sustainability ratings, is looking for a People Operations Senior Associate to oversee local HR and Office Administration in its Japan office, which has around 55 employees. The role works closely with the Regional HR Lead in Hong Kong to localize global HR strategies and covers employee lifecycle, office administration and workplace experience.

Key responsibilities

• Localize and execute global HR strategies to attract and retain employees in Japan, and manage end-to-end employee lifecycle processes such as onboarding, mobility, development and offboarding
• Advise employees and managers, resolve conflicts, handle disciplinary procedures and counsel on employee relations
• Partner with service providers on HR administration, including payroll and benefits, and maintain local employment rules and regulatory filings
• Adopt Generative AI tools and automated workflows, and update local HR policies and plans
• Analyze engagement survey results to design initiatives supporting an inclusive, psychologically safe culture
• Manage statutory health and safety requirements, including health committee meetings, annual health checks and stress checks
• Provide HR admin and office support, deploy global administration guidelines, coordinate with the co-working space operator, and manage office supplies and emergency response

Required profile

• 8+ years of progressive HR generalist operations experience in a multinational corporation in Japan
• Full-professional level Japanese and excellent spoken and written English
• Sharoushi certification highly advantageous; familiarity with Japanese labor regulations and employee compensation and benefits administration
• Experience partnering with external payroll providers and Sharoushi firms, and handling complex employee relations, performance management and disciplinary procedures
• Team player comfortable in an international, multicultural environment

Required skills

• Knowledge of office management and health and safety management is a plus
• Enthusiasm for Gen-AI tools and modern HR tech

What we offer

• Hybrid work model with remote work from abroad, flexi-time and a wellness allowance
• Professional mental health support, social insurance, commuting allowance and life insurance
• Office and IT equipment, paid volunteer day, referral bonus, learning and development, sustainability events and peer recognition