Executive Assistant - Japan Senior Leaders

About the role

Mastercard is looking for an Executive Assistant in Tokyo to support Japan Senior Leaders, including the Senior Vice President, and to work closely with the Japan Leadership Team alongside the Division President's Executive Assistant. The role covers cross-functional administrative tasks and may include covering the Division President's day-to-day operations when the Executive Assistant is absent.

Key responsibilities

• Perform general administrative duties for day-to-day operations of Senior Leaders, including meeting scheduling, travel arrangements, calendar management, copying, ordering supplies and running errands
• Prepare correspondence, memoranda, reports, presentations and other documentation in a specified software package
• Administer programs, projects or business processes, and maintain spreadsheets or databases to track business information
• Research special topics as assigned and develop reports as assigned
• Serve as administrative liaison with internal and external parties
• Plan and review customer event itineraries
• Coordinate and execute the Senior Executive's visit to Japan with the Division President's Executive Assistant
• Handle cross-functional tasks such as ordering and paying for corporate mobile phones, supporting logistics of company-wide events, payments and vendor management

Required profile

• College degree preferred
• Administrative experience in a corporate environment working with senior and executive management and senior customers
• Excellent communication and stakeholder management skills, able to build relationships across all levels
• Strong organisational skills, able to manage multiple priorities and deadlines in a fast-paced environment
• Proactive, flexible, able to work independently with professionalism and discretion
• Native-level Japanese and business-level English

Required skills

• Proficiency in Microsoft Office: Outlook, PowerPoint, Excel and Word
• Spreadsheets and databases