Executive Assistant - Administration & Secretarial (Fixed-Term Contract)

About the role

Johnson & Johnson is looking for a highly organized, proactive and professional Executive Assistant to provide comprehensive administrative support to senior leaders at its Tokyo headquarters. The role covers calendar management, travel and expense coordination, meeting and event organisation, visitor management and general administrative support, and is offered as a fixed-term contract.

Key responsibilities

• Manage complex calendars for senior leaders, coordinate meetings across time zones, resolve scheduling conflicts and prioritise appointments.
• Arrange domestic and international travel, including flights, accommodation, transport, visas and itineraries, and process travel and entertainment expenses in line with company policy.
• Organise executive meetings, leadership reviews, town halls and off-site events, including agendas, presentation materials, catering and follow-up tracking.
• Coordinate visits from global, APAC and external stakeholders, including site tours, office access and hospitality.
• Prepare correspondence, reports and presentations, maintain filing systems and handle confidential information with discretion.
• Liaise with internal teams, business partners, customers and vendors, and help improve administrative processes.

Required profile

• Bachelor's degree preferred; equivalent professional experience also considered.
• 5+ years of experience supporting senior executives as an Executive or Administrative Assistant.
• Experience with multinational organisations and international travel coordination preferred.
• Japanese and English fluency; advanced Microsoft Office (Outlook, PowerPoint, Word, Excel, Teams).
• Discretion, professionalism and the ability to work independently with minimal supervision.