Director of Purchasing - Pre-Opening

About the role

Four Seasons Resort and Private Residences Okinawa is looking for a Director of Purchasing to lead procurement, receiving and storeroom operations during pre-opening and ongoing operations. The role sets up purchasing systems, sourcing strategies, supplier partnerships, inventory controls and operational procedures, and is responsible for sourcing operating supplies and equipment (OS&E), negotiating contracts and implementing Four Seasons purchasing standards.

Key responsibilities

• Lead and develop the Purchasing, Receiving and Storeroom team, set goals and policies, and prepare annual budgets and purchasing plans
• Manage pre-opening procurement of FF&E, OS&E, food and beverage supplies and equipment, and establish relationships with local, regional and international suppliers
• Develop sourcing strategies, negotiate pricing, payment terms and service levels, and review purchase requests, purchase orders and contracts
• Work with the Executive Chef and Director of Food & Beverage to secure quality products at competitive prices
• Oversee receiving, inventory management, stock rotation, monthly counts and reconciliation, and partner with Finance on cost monitoring
• Maintain an approved vendor program, conduct regular audits and ensure compliance with purchasing policies, food safety and ethical sourcing requirements
• Administer and optimise the BirchStreet procurement system and keep accurate purchasing and inventory records

Required profile

• Minimum 5-7 years of progressive purchasing and materials management experience in luxury hotels, resorts or hospitality, including a leadership role
• Previous pre-opening experience strongly preferred
• Fluent Japanese and English, written and verbal
• Legal work authorization for Japan

Required skills

• Experience with the BirchStreet procurement system (required)
• Advanced Microsoft Office, especially Excel and PowerPoint
• Knowledge of the Japanese supplier market and hospitality procurement
• Negotiation, stakeholder management and cost control

What we offer

• Competitive salary, wages and a comprehensive benefits package
• Training and development opportunities
• Complimentary accommodation at other Four Seasons hotels and resorts
• 50% F&B outlet discount at other Four Seasons hotels in Japan
• Free dry cleaning for uniforms, free meals, social insurance and yearly health checks

The position is full-time, 40 hours per week, with 10 days off each month except February (9 days). Only candidates under consideration will be contacted.