Conference Planner - Content/Analyst Engagement

About the role

Gartner is hiring a Conference Planner in Tokyo to support and lead parts of the delivery of about 6-7 Japan conferences covering Content and Analyst Management functions. The role sits within the global events team, which aims to create an exceptional experience for every attendee, sponsor and associate.

Key responsibilities

• Deliver an exceptional experience for all conference attendees across sessions and one-on-one meetings
• Configure technology platforms for sessions, meetings and translation requirements
• Plan capacity across sessions and the meeting program
• Work with the delivery team on space requirements and other cross-functional tasks according to global timelines
• Communicate effectively, collaborate and maintain good relationships with clients and team participants
• Collect session and meeting data on site and analyse it after each event to improve future ones
• Partner with external vendors for seamless on-site delivery
• Manage team mailboxes so that internal and external queries are answered promptly

Required profile

• Bachelor's degree, preferably with a focus on events and/or marketing
• 2-3 years of business meeting planning experience
• Strong oral and written communication skills in both Japanese and English
• Project management experience
• Ability to travel as needed

Required skills

• Strong organization skills
• Competent project manager
• Client-focused, solution-oriented with a high sense of urgency
• Collaborative