Office Manager (Part-Time)

About the role

Vusion, a fast-growing retail technology company focused on IoT and AI-powered digitalization for retailers and brands, is looking for an Office Manager for its new Japan office and Customer Experience Center (CEC). This is a 60% part-time, fully office-based role in Tokyo, with regular presence essential to support office operations, deliveries and customer visits.

Key responsibilities

• Keep the Tokyo office running smoothly, keeping it professional, welcoming and well organized.
• Manage office supplies, facilities and relationships with local suppliers and service providers.
• Coordinate supplier administration and invoices with the Finance team.
• Oversee incoming and outgoing shipments, mail, couriers and deliveries.
• Welcome customers and guests, coordinate CEC visits and keep meeting and demonstration spaces to a high standard.
• Support local meetings, events and general administrative needs, adapting to changing priorities.
• Establish and continuously improve office and site processes as the location develops.

Required profile

• Previous experience in office management or a similar administrative or coordination role.
• Strong organizational skills, proactive and reliable, with a service mindset and attention to detail.
• Confident managing suppliers, service providers and multiple priorities in a fast-paced environment.
• Fluent Japanese and good spoken English.
• Comfortable working with colleagues across different functions and cultures.
• Availability to work 60% part-time and fully on-site in Tokyo.

What we offer

• Health insurance.
• 20 days of annual leave.
• 3 additional days of leave for employees with children under 12.