Executive Assistant, Commercial Excellence (Fixed term)

About the role

Johnson & Johnson is seeking an Executive Assistant to support the Commercial Excellence team in Chiyoda, Tokyo. This fixed‑term position involves providing high‑level administrative support to senior executives and coordinating cross‑functional activities.

Key responsibilities

• Manage executive calendars, schedule meetings, and arrange domestic and international travel logistics.
• Prepare agendas, meeting materials, and take accurate minutes for executive meetings.
• Process all communications, including phone calls, emails, correspondence, and memos.
• Coordinate logistics for visitors, both local and overseas, and support company‑wide events.
• Handle confidential matters with discretion and act as liaison with other departments and external agencies.
• Assist with expense reimbursement, receipt filing, and manage shared resources for the Commercial Excellence team.
• Provide support to expatriate staff, including cultural guidance and emergency assistance.

Required profile

• Minimum 5 years of experience as an executive assistant in a multinational environment.
• Fluent in English and native‑level Japanese, both written and spoken.
• Strong organizational skills with the ability to prioritize and manage multiple agendas.
• Understanding of foreign cultures and ability to communicate smoothly with international stakeholders.

Required skills

• Proficiency in Microsoft Office applications, especially Excel, PowerPoint, and Word.