Executive & Office Assistant

About the role

As an Executive & Office Assistant, APJ, you will provide comprehensive support to the APJ Country Manager and APJ team. Working under minimal supervision, you are expected to manage daily operations, exercise sound judgment in scheduling and task prioritization, and ensure seamless communication across all internal and external stakeholders.

Key responsibilities

• Manage the Country Manager’s calendar, resolve scheduling conflicts, and coordinate communications with stakeholders.
• Create and edit visually compelling presentations aligned with corporate branding.
• Prepare, coordinate and moderate meetings, take minutes, and track action items.
• Arrange domestic and international travel logistics and handle expense reconciliation in compliance with company policies.
• Oversee office operations in Tokyo, including visitor access, mail handling, local purchasing, snacks, and health & safety processes.
• Manage vendors, office‑related projects, process invoices and control budgets.
• Plan and support local and global events, handling catering logistics and event bookings.
• Handle office‑related requests via Jira and support onboarding/offboarding logistics.

Required profile

• Fluency in Japanese (reading, writing, speaking) and advanced business‑level English.
• Bachelor’s degree or higher.
• Strong problem‑solving ability, comfort with ambiguity, and independent judgment.
• Excellent relationship‑building and first‑point‑of‑contact skills across the organization.
• Business acumen with understanding of departmental functions and strategic priorities.
• Proactive mindset for process improvement, including use of automation and AI tools.

Required skills

• Google Workspace
• Mac‑based business applications
• Jira ticketing system

What we offer

• Diverse, internationally distributed team with over 90 nationalities.
• Open communication, regular feedback, and a growth‑mindset culture.
• Hybrid work schedule with two days per week in the office.
• Virtual Shares giving employees a stake in DeepL’s success.
• Regular in‑person team events and monthly full‑day hack sessions.
• 30 days of annual leave.