Facilities Coordinator - Osaka

About the role

JLL is hiring a Facilities Coordinator in Osaka. The role covers day-to-day site operations, vendor coordination and support of office and event services. Working hours follow the client's timetable, generally from the office, with two days off per week (Saturday and Sunday), public holidays and the year-end and New Year period.

Key responsibilities

• Communicate with the building manager and landlord to manage the workplace environment and fix issues
• Manage consumables, keys and badges, and update operation manuals and the portal site including signage
• Prepare yearly office repair plans, coordinate minor projects and arrange vendors
• Coordinate event preparations and room set-up, and conduct site inspections
• Support space management documentation, waste management requests and amenity goods
• Handle invoices in client and JLL systems, PO issuance and tracking, and assist in budget management
• Manage work orders to meet KPIs, support the concierge and managers, and provide remote support to other sites in emergencies
• Assist in managing on-site contractors and inspect their work

Required profile

• More than 1 year of experience in facility management, hospitality services or a related field
• Native-level Japanese and business-level English
• Good communication and presentation skills, and a mindset of diversity and inclusion
• Self-motivated, goal-oriented and a strong team player

Required skills

• Microsoft Office: Excel, PowerPoint, Word and Outlook

What we offer

• Overtime pay, with a fixed monthly overtime allowance included in the basic annual salary (equivalent to 30 hours)
• Performance-related bonuses available
• Probationary period