Administrative Coordinator, Regulatory Affairs

About the role

Regeneron, a biotechnology company developing medicines for serious diseases, is looking for an Administrative Coordinator to join its Regulatory Affairs team in Tokyo. The role supports the Japan Regulatory Affairs organization in a hybrid work model, providing administrative and operational support to local and global Regulatory Affairs activities while working with Regulatory Affairs, safety, Human Resources, Talent Acquisition and global colleagues.

Key responsibilities

• Arrange business meetings and prepare meeting minutes for Regulatory Affairs and Marketing Authorization Holder activities.
• Provide administrative support including office supplies, filing, business cards, postage and phone coordination.
• Create, process and track purchase orders and invoices.
• Coordinate domestic and international travel for Japan Regulatory Affairs members and global visitors.
• Manage the Head of Japan Regulatory Affairs calendar, schedules and expense reports.
• Support internal communications and onboarding, hiring and interview activities with Human Resources and Talent Acquisition.
• Provide operational support to regulatory and safety teams in Japan.

Required profile

• Relevant degree or related discipline.
• Minimum 5 years of experience as a Group Administrator or Administrative Coordinator in a global company.
• 5+ years of relevant experience, preferably in the pharmaceutical industry.
• Ability to handle difficult inquiries independently and to work under pressure with attention to detail.
• Strong organizational skills, multitasking and reprioritization abilities.
• Japanese and English verbal, written and interpersonal communication skills.
• Interest in establishing new local entities within global companies, and a team-oriented, flexible approach.

Required skills

• Microsoft Word, Excel, PowerPoint and Outlook.

The role is described as hybrid, but Regeneron notes that many roles require on-site presence and advises candidates to speak with the recruiter about on-site expectations. The company states it is an equal opportunity employer and that salary ranges are disclosed where required by law.