General Affairs Specialist

About the role

The Artificial Intelligence Robotics Association (AIRoA), established in December 2024 and backed by over 20 billion yen from NEDO, is looking for a General Affairs Specialist. The role covers a wide range of back-office operations supporting the association's management, starting with areas matching your background and then gradually expanding in scope as you join.

Key responsibilities

• Contract and document management (core responsibility)
• Support for board meetings and key committees: preparing materials, drafting minutes and scheduling
• Event secretariat support
• Equipment and asset management and office environment maintenance
• Payment and purchasing administration in collaboration with accounting
• Cross-departmental work such as procurement and general administrative support across business, technical, legal and accounting teams

Meeting operations for the Board of Directors are currently mainly handled by executive assistants, so the extent of General Affairs involvement may vary by situation.

What we offer

• A growing scope of responsibility: start with tasks that fit your experience and adaptability, then broaden your remit
• The chance to help shape operational frameworks from the ground up, from daily tasks to systems that support the whole organization