Project Manager, Feasibility and Site Activation (FSA)

About the role

ICON, a global healthcare intelligence and clinical research organisation, is hiring a Project Manager for its Feasibility and Site Activation (FSA) function in Tokyo. The role plans and manages FSA activities for assigned clinical studies, overseeing site start-up and activation workstreams so that deliverables meet quality and timeline expectations. It is a project-level position focused on start-up, leading aspects such as budget, resources and the Site Activation plan, rather than line management.

Key responsibilities

• Oversee site start-up milestones after facility selection, working with the Site Specialist and Site Contract Negotiator
• Manage FSA project plans, timelines and deliverables for assigned studies
• Coordinate feasibility assessments, country and site recommendations and start-up strategies with functional experts
• Oversee document collection, ethics and regulatory submissions and site activation milestones
• Track progress against timelines and KPIs, identify risks early and implement mitigation plans
• Act as the main FSA contact for internal teams and customers on study-level start-up matters
• Contribute to process improvement and share best practices within the FSA team
• Work with sponsor teams and others as needed, and respond to audits and inspections as the FSA lead

Required profile

• Bachelor's degree in life sciences, healthcare, business or a related field, or equivalent experience
• Strong clinical research experience in feasibility, site activation or start-up project management
• Experience leading or supporting start-up, including budget and resource management and the Site Activation Plan
• Proven ability to manage project plans, timelines and cross-functional coordination in a fast-paced environment
• Good understanding of regulatory, ethics and contractual requirements affecting study start-up
• Business-level English
• Willingness to travel approximately 10%

What we offer

• Competitive base salary and performance-related incentives
• Health and wellbeing programmes, including medical, dental and vision coverage where applicable
• Retirement and pension plans, life assurance and disability coverage
• Employee assistance programmes and learning and development opportunities