Purchasing Manager

About the role

Four Seasons Hotel Osaka is looking for a Purchasing Manager to coordinate with and assist the Director of Purchasing in running the Purchase Department. The goal is to make sure every department of the hotel has adequate supplies to carry out its duties efficiently. The role also covers the Purchasing and Storeroom Department.

Key responsibilities

• Build a motivated, skilled team, lead by example and promote continuous learning and improvement, including coaching, training and career development.
• Organize the department according to company policy, maximize efficiency and productivity, and prepare annual plans and budgets.
• Ensure purchasing policies and procedures are followed: a purchasing request must be approved before a purchase order is raised.
• Work with the Executive Chef and Director of Food & Beverage to buy the highest quality products at the best prices, verify purchase orders and market lists, and check that all received items meet Four Seasons food hygiene standards.
• Keep proper records of received items, ensure invoices are approved purchase orders stamped and signed by the receiver, and send deliveries straight to the receiving departments.
• Maintain a clean receiving area, a first-in-first-out system in storerooms, and scheduled inventory checks for beverage stores and outlets, reporting cost variances to the Assistant Director of Food & Beverage.
• Negotiate global discounts on turnover and early-payment discounts with vendors, and send a monthly list of slow-moving food and beverage items to the directors.
• Prepare and post staff schedules, run regular quality control audits, and ensure delegated work meets deadlines.
• Manage the department's overall operations and step in for the Director of Purchasing when absent.

Required profile

• 3 years of relevant experience in a similar function; hotel industry experience is an advantage.
• Knowledge of the local market and supplier network; materials management and purchasing experience, preferably in distribution, preferred.
• Fluent Japanese is a must; ability to speak English is an advantage.

Required skills

• High-level computer literacy, with Microsoft Office (Excel, PowerPoint, Word) as a minimum.
• Birchstreet software experience is required.